What should be included in a move-in inspection checklist?

A thorough move-in checklist should document: walls (marks, holes, paint condition), floors (scratches, stains, damage), windows and screens, doors and locks, appliances (condition and function), plumbing fixtures, light fixtures, outlets and switches, HVAC function, exterior areas, garage condition, and any existing damage. Include dated photos of everything.

Should I do a move-in inspection with the tenant present?

Yes, always conduct move-in inspections with the tenant present. Walk through together, note existing conditions, have the tenant sign the checklist, and provide them a copy. This prevents disputes later. If a tenant can't attend, record a video walkthrough with verbal date/time and send them a copy with the signed checklist.

How long do I have to return a security deposit in Indiana?

Indiana law requires landlords to return the security deposit within 45 days of lease termination. You must provide an itemized list of deductions with the remaining balance. Failure to comply may result in losing your right to claim deductions. Deductions must be for actual damages beyond normal wear and tear, documented with your inspection checklists.

Move-In/Move-Out Checklist for Landlords [Free Printable Template] | Leaseway Property Management Blog

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Move-In/Move-Out Checklist for Landlords [Free Printable Template]

Leaseway Team

Property Management Experts

January 8, 2026

Landlord conducting move-in inspection with checklist

Article Summary

Protect your security deposit claims with thorough documentation. Download our free move-in/move-out inspection checklist used by professional property managers.

Published: January 8, 2026Updated: January 10, 2026

A detailed move-in/move-out checklist is your best protection against security deposit disputes. This guide provides everything you need...

Sources & References

Indiana Code 32-31-3 - Security Deposits
NARPM Move-In Inspection Guide
NOLO - Security Deposit Limits and Deadlines

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The Leaseway Team brings together decades of combined experience in Indianapolis property management, real estate investing, and landlord-tenant relations. Our experts are dedicated to helping property owners maximize their investments.

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1.Why Documentation Matters
2.The Move-In Inspection Process
3.What to Document
4.Photography Best Practices
5.The Move-Out Inspection Process
6.Comparing Move-In vs Move-Out
7.Download Free Checklist

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Move-In/Move-Out Checklist for Landlords [Free Printable Template]

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